Draft Transfer Policy (Fy. command)

In the last ROC Main meeting at JCM IVth level PCA (Fys) Kolkata, it has been discussed among Officials of PCA (Fys) and Staff side of AIDAEA Kolkata to formulate a Factory Command Transfer Policy. It has been proposed by the Official side under chairperson-ship of Mrs. Sanhita Kar, IDAS Hon'ble PCA (Fys) to submit a Transfer Policy of Factory Command on behalf of the organisation to streamline manning of staff into various Branch Accounts Offices of Factory Command. The staff side also proposed the Authority to furnish a Draft Transfer Policy with an object to minimise the  inconvenience caused both in office work and individuals due to outstation transfers. No Draft proposal has yet been received either from HQr. or from PCA (Fys) M.O. till date. However owing to extreme gravity of the matter the following Draft Transfer Policy of Fy. Command has been prepared and comments of our members are invited for further interaction with the authority. Opinions of AIDAEA Kolkata members be expedited within 2nd week of June 2013 please.

DRAFT TRANSFER POLICY OF FY. COMMAND

Introduction: AIDAEA (HQ) Kolkata feels extreme necessity of an inter command ‘Factory Transfer Policy’ since long back. Superannuation of staffs and officers from various Branch Accounts offices, insufficient recruitments are the factors for which the authority is compelled to distribute the staffs and officers to meet up minimum requirement of different Br offices for smooth functioning of the command as a whole. Decentralization of PCA (Fys) Main Office work has also squeezed the authorized strength of Main Office Kolkata. On the other hand, authority finds no alternative but to distribute staffs & Officers from certain offices on the basis of station seniority to outstations to provide justice to the outstation transferees to repatrtiate their home station at various regions.

Realities: It is fact that a considerable number of senior staffs of Factory command didn’t face transfer from Kolkata or any other else since two decades or more. Now they are in fag end of their service career and become old in age. At this stage of life out station transfer of such senior staffs not only enhancing disturbance of their families but also they are not coming in use to the outstation offices where they posted. On reality these staffs are taking frequent leaves to visit their homes. While on duty they are failed to provide minimum output owing to extreme mental depressive condition and agony. They become idle strength of the newly posted offices. This is because they are not born tough in service and never got themselves accustomed to from beginning of their service careers. Though ours is an all India service but a many have been joined in the Factory Command Accounts service knowing that outstation transfer possibility is almost nil. Even some of them might not have joined the Department due to their family conditions, if they had been initially transferred out. Now at this old age it is quite impossible to search out another livelihood. Now, they have no option i.e. either accept outstation transfer or go for superannuation. At this age outstation transfer is nothing but a punishment to them. Moreover such transfers are only enhancing numerical paralyzed strength of the out station offices where they are posted and increasing government expenses. But need is to provide effective strength where staff strength is insufficient. Bulk transfer is also creating extreme pressure on administration to deal with unwanted persuasions for cancellation of transfer in each occasion. 

In DAD Factory Command accounting is a special kind of job for which officers are specially educated through SAS Exam (Factory portion) and staffs are trained in a particular stream to provide better service in the command. Hence such officers and staffs can only be best utilized in Factory command only. Drainage of officers and staffs to other commands and incoming of staffs and officers from other command foiling the very purpose of the specialized conception.

Solution: Factory Command offices are stretched all over the country. If manning in Inter command factory is once brought to the stream line then manning of other regional and functional commands will also expected to be solved automatically since most of the commands are functioning on Regional nature.

Division of regions in factory command is now extremely needed to extract a solution.

Considering all aspects AIDAEA (HQ) Kolkata proposes an uniform and realistic ‘Factory Command Transfer Policy’ as under.

Factory Transfer Policy: The entire Factory command may divide into 6 regions for regional Inter Command Transfers as stated below.

Zone	Region	Group fys.	Factories
I	Northern	Chandigarh	OF/ OLF Dehradun; OCF Chandigarh; OF Muradagar; OCF Shajahanpur.
II	North-Central	Jabalpur-Kanpur	OPF/SAF/OF/OEF/FGK Kanpur; VFJ/GCF/GIF Jabalpur; OF Khamaria; OF Hazaratpur; OF Katni.
III	Eastern	Bengal	PCA (Fys) M.O; RTC Saltlake, DPDO Kolkata, OF DumDum; GSF Cossipore; MSF/RFI Ishapore; OFP Bolangir; OF Nalanda.
IV	Central	Nagpur	OFs Ambajhari; Chanda; Bhandara; Itarsi; Medak.
V	Southern 1	Pune	AFK/HEF Kirkee; OFs  Dehu Rd; Varangaon, Bhusawal, OF/MTP Ambarnath
VI	Southern 2	Avadi	HVF/EF/OCF Avadi; CF Aruvankadu; OF/HAPP Trichi.

Posting of staffs:

1.      Staffs may be rotated on extreme need basis in the regional offices mentioned in column-2 to normalise functioning of all Branch AOs. Utmost effort should be given to avoid unwilling transfers in any region.   

2.      Vacancy in Branch AOs of any region due to superannuation or any other reasons may be communicated periodically to PCA (Fys) in advance for manning the respective Branch AOs.

3.      Factory command staffs and officers should be given priority for repatriation to their home/choice regions.

4.      Certain % of vacancy in different regions mentioned in column-2 be left for posting of staffs and officers from other outstation commands and be communicated to HQr. periodically in advance.

5.      Effort should be given to retain the present staffs undisturbed for smooth functioning of the offices.

6.      Exemption may be given on Medical Ground as detailed in Para 375 of OM Pt.II vol-I.

7.      Inter-regional hard Tenure station posting be fixed for 2 years.

8.      Transfer of Lady Employees may be avoided as far as possible.

9.      Service Associations' office bearers and JCM members be exempted as per JCM norms.

10.  Posted strength in any Branch office (say A) may be calculated on the ratio of Total staff strength in the Factory command periodically by the following formula. 

Posted strength in A =  Posted strength in Fy. Command   X Authorised strength in A 

                                Authorized strength in Fy. Command