POLICY GUIDELINES FOR REGULATING TRANSFERS
Scope
1. The
criteria laid down in the succeeding paragraphs will be observed by the CGDA,
Pr. Controllers & Controllers in effecting transfers of staff within their
jurisdiction. Transfers ordered on administrative/disciplinary or compassionate
grounds and that of new recruits will be outside the purview of the transfer
policy.
Categorisation of stations and tenures
2.1 All stations where offices of the Department (including HQrs of the
Controllers) are located, will be categorized under the following two broad
categories :
(a) Hard/Tenure stations (As
per Annex-I)
(b) Others
2.2 A tenure will be fixed for hard/tenure stations. An individual who completes
the prescribed tenure at a hard/tenure station will be transferred out at
his/her 1st choice station, except as otherwise provided for.
2.3 The normal tenure in other offices/stations shall be three years. Exceptions
can however be made on compassionate grounds or administrative exigency.
2.4 In determining whether a person has completed the tenure at a station,
authorized period of leave up to a maximum of one month in a year will be
reckoned as service at the station. Controllers will have the discretion
to make marginal adjustments in the prescribed tenure, where warranted.
2.5 An individual will not normally be retained at any station for a continuous
period exceeding 15 years and in the same office for more than 10 years.
2.6 Notwithstanding the tenure prescribed for a station an individual employed in a
office/post involving substantial third party payment related to work will be
transferred out on completion of tenure fixed for assignment, unless he/she can
be accommodated in another office which does not have such payment function,
till he/she is due to be posted out of the station.
Transfers from hard/tenure station
3.1 An individual who has completed his/her tenure at a hard station will be asked
to give three stations of his choice, in order of preference. Outmost effort
will be made to accommodate him/her at the
1st choice station. This shall however not be applicable for staff
belonging to the concerned area/region and their repatriation to choice
stations shall be considered as per turn. An individual who has completed
his/her tenure at a tenure station shall be considered for repatriation to one
of his/her 1st choice stations.
3.2 If an individual wishes to continue at a hard/tenure station after completion
of prescribed tenure, he may be allowed to do so, if it is administratively
feasible.
3.3 To ensure timely repatriation of staff from the hard/tenure stations, advance
action preferably 6 months before completion of tenure shall be taken so that
transfer orders in respect of such staff are issued at least a month before the
date of completion of tenure.
3.4 Since the relieving of the staff posted in these stations is linked to
reporting of substitutes, the staff posted in to these stations shall be
relieved promptly. The cut of date for reliving should be mentioned in the
transfer order.
Manning of vacancies at hard/tenure stations
4. Selection
of staff for manning vacancies at hard/tenure stations will be made from
amongst the following:
(i)
Volunteers for that station.
(ii) Please
delete the proposal and add:-
Individuals who have already
assigned sensitive posting and priority be given according to maximum service
in sensitive seat irrespective of any command.
(iii) Suggested
for deletion.
Transfer from
other stations
5. Transfers from other than hard/tenure
stations will be effected in the following circumstances:
(i) To fill vacancies at hard/tenure stations, the selection being made in
accordance with the criteria prescribed in para 4 above.
(ii) To meet the shortages in another station/accommodate volunteers, a
selection has to be made from among a number of individuals serving at various
other stations who have completed their tenure, the criteria for selection will
be length of service at their present station, beyond the minimum stay
prescribed.
(iii) If the number of such individuals is appreciable, their transfers may be
affected in convenient batches, strictly on the basis of seniority of service
at the station.
Staffing of
vacancies at other stations.
6. Selection of staff for filling vacancies at
other stations will be made from amongst the following, in that order :
(i) Individual due for transfer from hard/tenure
stations on completion of tenure.
(ii) Please
delete the proposal and add:-
Those who have completed fifty five years of age desire to be
repatriated to a station of choice, provided they have completed at least two
years’ service at the present station. In making a selection from amongst such
individuals, preference will be given to those who have not at all served
earlier at the station or whose services at the desired station have been the
least.
(iii) Out of volunteers from other stations, who have put
in at least three years’ service at their present station.
Transfers to offices having a substantial third
party payment function
7.1 Please
delete the proposal and add:-
Selection is to be made on the basis of seniority in service as Clerk and above
posts in DAD who have not served in sensitive post earlier. If still the
vacancies exist priority may be given from the individuals served minimum period
in sensitive assignments. A minimum cooling off of three years between two such
assignments shall however be ensured and normally not more than three such
tenures shall be allowed unless there are no other eligible staff available.
7.2 Timely rotation of staff in such offices
shall be monitored by the PCsDA/CsDA.
Exemption from transfer/deferment
8.1 Exemptions/deferments can be considered in the
following circumstances :
(i) In case where an employee or a member of his family (including
parents) is suffering from serious ailments such as Cancer, Polio, blindness, mental
disease, paralysis etc. exemption from out-station transfer for a
specific/limited period provided the disease is certified by the authorized
specialists and supported by medical documents/papers. The case may be reviewed
before the period of exemption is over.
Physically challenged employees may be granted exemption from transfer
taking into account the seriousness of the physical disability of the employee
due to loss of limbs, spinal cord injuries, paralysis, visual disability etc.
(ii)
Individuals whose children are incurably deaf and dumb (as certified by the
appropriate specialists) and are studying in a school for the Deaf and Dumb
will be transferred only to stations where schooling facilities for such
children are available.
(iii) If an individual or his wife/child is suffering from TB, the
transfer may be deferred for the period of treatment, on the specific
recommendation of the Specialist attending on the case.
(iv)On educational grounds where the child is in Class X th to XII th.
(v) Single parents of children upto the age of 18 years.
(vi) Subject/domain experts so identified by the Controllers. Utmost
care shall be exercised to ensure that such exceptions are not made in a
routine manner. Such exemptions shall be reviewed on an annual basis.
vii) Those who have appointed on Physically Handicapped quota should be
exempted.
viii) Those who have attained 50 yrs. of age should not be transferred
except volunteers.
8.2 Where both husband and wife are serving in the
Department, they shall be posted to the same station, as far as
administratively possible, keeping in view the spirit of orders issued by DoPT
from time to time. Other spouse cases shall also be governed as per the orders
issued by DoPT on the subject.
8.3 Where for administrative/other reasons it is not
possible to accommodate the spouse in the place of posting of the husband/wife,
preference shall be given in repatriation to the place of posting of the spouse
upon completion of two years.
8.4 Office bearers of HQrs and Branch Association shall
be governed by provisions of 376 of OM Part I as amended vide HQrs office
communication 21/3/12, i.e. “Members of Joint Consultative Machinery nominated
by the recognized HQrs Associations will be exempted from transfer so long
as they hold these memberships. The President, the Secretary General, the Addl.
Secretary General, the Finance Secretary & the Office Secretary of the
Headquarters Associations and the President and general Secretary of Branch
Associations will also be exempted from transfer during the tenure of posts.
8.5 Individuals over fifty years of age who wish to
continue at their present station, will be exempted from transfer.
8.6 Care shall be taken to post ladies at a station of
their choice or at a convenient distance from the station of present posting to
the extent feasible. In such cases they shall also be eligible for repatriation
to their choice station upon completion of two years and priority shall be
given to such cases.
Transfer on promotion
9. Promotion within the clerical grade including the Supervisor (A/cs) will not
automatically entail transfer of an individual. When the promotion is to AAO or
AOs grade, the deployment of the individual should be within the region of 300
kms.
State/Own expenses
10. Transfers effected on completion of a physical stay of two years on the station
shall be at state expense. Transfer on promotion, administrative grounds and
completion of tenure on hard/tenure station shall however be regulated
separately. In exceptional circumstances, competent authority may waive the
condition of minimum stay of station.
Periodicity of transfers
11. To the extent it is administratively feasible; transfers shall be effected in a
manner so as to coincide with the end/beginning of academic session preferably
January every year.
General principles governing inter-command
transfers
12.1 Transfers shall be effected by HQs office from time to time to address
inter-command/station shortages and to provide an opportunity to staff to serve
in stations of their choice. Such transfers shall effect through the
half-yearly transfer exercise-in October and April. The main exercise shall be
carried out in October and volunteers not accommodated in the exercise, shall
be automatically carried forward to April list. Thus only fresh requests or
change requests are to be furnished under the April list.
Add:- Individuals should
give their choice for Command not station. According to their choice of command
they should be posted at nearest office of that command and then the respective
Pr. Controller/Controller may transfer them to their choice station as per the
transfer policy formulated by them. On
the other hand senior most at that station may be posted at the office where
from transfer of volunteer comes to effect.
12.2 Such cases shall be forwarded by the respective Controllers alongwith their
recommendation. Where a particular case is not recommended, the reasons for the
same should be invariably indicated, failing which these remarks can be
ignored.
While
considering repatriation cases/requests from volunteers, consideration shall be
given to factors such as, distance from the station of choice, stay away period
from the choice station, whether served before, home town, age, gender,
physical disability etc.
12.3 Where inter-command transfers of the staff are effected on station seniority
basis, effort will be made to post them within the same region, subject to
availability of vacancies.
Remarks: Region has
not been cleared. We suggest to break-up widen Command/s into number of
Regions.
12.4 PCDA
(P) Allhabad, PCDA(O) Pune, the offices in Kolkata under PCA(Fys), CDA(Fund)
Meerut should be treated as Static Office considering the nature of work done
there and none should be transferred except volunteers.
12.5
Effort shall be made to give consideration to the experience profile of the
staff while deciding their office of posting. This however will be subject to
availability of vacancies.
12.6
Staff with a continuous tenure of more than 3 (three) years under one command
can request for change through the half yearly exercise. The same shall be
considered, whether at the same station of outside, depending on administrative
feasibility.
Centrally
controlled stations
13.1 Transfers
to the northern region normally be controlled by HQs office and be regulated separately
as per orders issued from time to time.
13.2 Transfers to Port Blair and Bhutan shall continue to be effected by the HQs
office through a separate Panel.
13.3 Please
delete the proposal and add:-
Trivundrum, Kannur, Kochi and Pathanamthitta in Kerala should be treated
as separate station and transfer in and out should be done by concerned
Controller/s. Inter-command transfer should be done by the CGDA.
13.4 Transfers
from and to all other stations/offices shall be effected by
PCA(Fys)/PCsDA/Controllers within their jurisdiction as per their
administrative requirements.
14. Please
Delete
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