After long persuasion in JCM-IIIrd level meetings with the staff side members of AIDAEA (HQ) Kolkata Hon'ble CGDA is pleased to propose the following Draft Transfer Policy. The same has also been displayed online of the CGDA website. All CEC members/General Secretary of Branch Associations/DADCCs may send their opinions/suggestions in consultation with staff members to our e-mail address : www.aidaeakol@gmail.com by 20th July 2013, so that AIDAEA (HQ) may sum up the matter and transmit the same to the HQr. office.
POLICY GUIDELINES FOR
REGULATING TRANSFERS
Scope
1. The criteria laid down in the succeeding paragraphs
will be observed by the Controllers in effecting transfers of staff within
their jurisdiction. Transfers ordered on administrative/disciplinary or compassionate
grounds and that of new recruits will be outside the purview of the transfer
policy.
Categorisation of stations and tenures
2.1 All
stations where offices of the Department (including HQrs of the Controllers)
are located, will be categorized under the following two broad categories :
(a)
Hard/Tenure stations (As per
Annex-I)
(b)
Others
2.2 A
tenure will be fixed for hard/tenure stations. An individual who completes the
prescribed tenure at a hard/tenure station will be transferred out, except as
otherwise provided for.
2.3 The
normal tenure in other offices/stations shall be three years. Exceptions can
however be made on compassionate grounds of administrative exigency.
Continuance of an individual at these stations beyond three years is subject to
the overriding conditions that (a) it is not necessary to immediately transfer
him/her to meet a requirement elsewhere and (b) there is no legitimate claimant
for the station where he is serving.
2.4 In
determining whether a person has completed the tenure at a station, authorized
period of leave up to a maximum of one month in a year will be reckoned as
service at the station. Controllers will
have the discretion to make marginal adjustments in the prescribed tenure,
where warranted.
2.5 An
individual will not normally be retained at any station for a continuous period
exceeding 15 years and in the same office for more than 05 years.
2.6 Notwithstanding
the tenure prescribed for a station an individual employed in a office/post involving
substantial third party payment related to work will be transferred out on
completion of tenure fixed for assignment, unless he/she can be accommodated in
another office which does not have such payment function, till he/she is due to
be posted out of the station.
Transfers from hard/tenure station
3.1 An
individual who has completed his/her tenure at a hard station will be asked to
give three stations of his choice, in order of preference. His/She will be
accommodated at one of these stations. This shall however not be applicable for
staff belonging to the concerned area/region and their repatriation to choice
stations shall be considered as per turn. An individual who has completed
his/her tenure at a tenure station shall be considered for repatriationto one
of his/her choice stations to the extent administratively feasible.
3.2 If
an individual wishes to continue at a hard/tenure station after completion of
prescribed tenure, he may be allowed to do so, if it is administratively
feasible.
3.3 To
ensure timely repatriation of staff from the hard/tenure stations, advance
action preferably 6 months before completion of tenure shall be taken so that transfer
orders in respect of such staff are issued at least a month before the date of
completion of tenure.
3.4 Since
the relieving of the staff posted in these stations is linked to reporting of
substitutes, the staff posted in to these stations shall be relieved promptly.
Manning of vacancies at hard/tenure stations
4. Selection
of staff for manning vacancies at hard/tenure stations will be made from
amongst the following:
(i) Volunteers
for that station.
(ii) Individuals
who have completed their tenure stations and have not served at any hard/tenure
station earlier. If there are a number of such individuals serving at various
other stations, the criterion for selection will be the inter se seniority,
determined on the basis of length of service at the present station (s) beyond
the minimum tenure prescribed.
(iii) Individuals
who have completed their tenure at other stations, and had served earlier at a
hard/tenure station for the prescribed period. The criterion for selection will
be the same as laid down in (ii) above, except that the person who had served
earliest at a hard/tenure station, will be moved first.
Transfer from other stations
5. Transfers
from other than hard/tenure stations will be effected in the following
circumstances :
(i)
To fill vacancies at
hard/tenure stations, the selection being made in accordance with the criteria
prescribed in para 4 above.
(ii)
To meet the shortages in
another station/accommodate volunteers. If a selection has to be made from
among a number of individuals serving at various other stations who have
completed their tenure, the criteria for selection will be length of service at
their present station, beyond the minimum stay prescribed.
(iii)
If the number of such
individuals is appreciable, their transfers may be affected in convenient
batches, strictly on the basis of seniority of service at the station.
Staffing of vacancies at other stations
6. Selection
of staff for filling vacancies at other stations will be made from amongst the
following, in that order :
(i)
Individual due for transfer
from hard/tenure stations on completion of tenure.
(ii)
Those who have completed fifty
eight years of age desire to be repatriated to a station of choice, provided
they have completed at least two years service at the present station. In
making a selection from amongst such individuals, preference will be given to
those who have not at all served earlier at the station or whose services at
the desired station have been the least.
(iii)
Out of volunteers from other
stations, who have put in at least three years service at their present
station.
Transfers to offices having a substantial third party
payment function
7.1 To
ensure an acceptable level of efficiency in discharge of this function due
weightage shall be given to the APAR profile of the available staff. A minimum
cooling off of three years between two such assignments shall however be
ensured and normally not more than three such tenures shall be allowed unless
there are no other eligible staff available.
7.2 Timely
rotation of staff in such offices shall be monitored by the PCsDA/CsDA.
Exemption from transfer/deferment
8.1
Exemptions/deferments can be
considered in the following circumstances :
(i) In case where an employee or a
member of his family is suffering from serious ailments such as Cancer, Polio,
blindness, mental disease, paralysis etc., PCsDA/CsDA may at their discretion grant
exemptions from transfers for a specific/limited period provided the disease is
certified by the authorized specialists and supported by medical
documents/papers. The case may be reviewed before the period of exemption is
over.
Physically challenged employees may
be granted exemption from transfer taking into account the seriousness of the
physical disability of the employee due to loss of limbs, spinal cord injuries,
paralysis, visual disability etc.
In case physically disabled
employees are considered for transfer, from a station, efforts shall be made to
accommodate them within the same state/region at stations where adequate
medical facilities are available.
(ii) Individuals whose children are
incurably deaf and dumb (as certified by the appropriate specialists) and are
studying in a school for the Deaf and Dumb will be transferred only to stations
where schooling facilities for such children are available.
(iii) If an individual or his
wife/child is suffering from TB, the transfer may be deferred for the period of
treatment, on the specific recommendation of the Specialist attending on the
case.
(iv)On educational grounds where
the child is in Class X th/XII th.
(v) Single parents of children upto
the age of 18 years.
(vi)Subject/domain experts so
identified by the Controllers. Utmost care shall be exercised to ensure that
such exceptions are not made in a routine manner. Such exemptions shall be
reviewed on an annual basis.
(vii)Similarly, members of the core
developing team for various IT systems, as certified by the EDP Wing of the
CGDA office, shall be exempt from transfers. Any requests for transfers in
respect of members of this team shall be entertained only as per the
recommendation of EDP Wing.
8.2
Where both husband and wife are
serving in the Department, they shall be posted to the same station, as far as
administratively possible, keeping in view the spirit of orders issued by DoPT
from time to time. Other spouse cases shall also be governed as per the orders
issued by DoPT on the subject, as far as administratively feasible.
8.3
Where for administrative/other
reasons it is not possible to accommodate the spouse in the place of posting of
the husband/wife, preference shall be given in repatriation to the place of
posting of the spouse upon completion of two years.
8.4
Office bearers of HQrs and
Branch Association shall be governed by provisions of 376 of OM Part I as
amended vide HQrs office communication 21/3/12, i.e. “Members of Joint
Consultative Machinery nominated by the recognized HQrs Associations will be exempted from
transfer so long as they hold these memberships except for administrative
exigency. The President and the General Secretary of the Headquarters
Associations and Branch Associations at the Headquarters office of Principal
Controllers/Controllers will also be exempted from transfer during the first
year of their appointment except for administrative exigency”. In so far as the
Branch Associations are concerned only a one-time exemption (whether one term
as President/General Secretary or one ROC term) shall be allowed.
8.5
Individuals over fifty eight
years of age who wish to continue at their present station, will be exempted
from transfer.
8.6
Care shall be taken to post
ladies at a station of their choice or at a convenient distance from the
station of present posting to the extent feasible. In such cases they shall
also be eligible for repatriation to their choice station upon completion of
two years and priority shall be given to such cases.
Transfer on promotion
9. Promotion
within the clerical grade will not automatically entail transfer of an
individual. When the promotion is to the Supervisor (A/cs)/AAO or AOs grade,
the deployment of the individual will depend, inter alia, on such factors as
administrative requirements, availability of vacancy, choice station etc.
State/Own expenses
10. Transfers
effected on completion of a physical stay of three years on the station shall
be at state expense. Transfer on promotion, administrative grounds and
completion of tenure on hard/tenure station shall however be regulated
separately. In exceptional circumstances, competent authority may waive the
condition of minimum stay of station.
Periodicity of transfers
11. To
the extent it is administratively feasible; transfers shall be effected in a
manner so as to coincide with the end/beginning of academic session.
General principles governing inter-command
transfers
12.1 Transfers
shall be effected by HQs office from time to time to address
inter-command/station shortages and to provide an opportunity to staff to serve
in stations of their choice. Such transfers shall be effected through the
half-yearly transfer exercise-in October and April. The main exercise shall be
carried out in October and volunteers not accommodated in the exercise, shall
be automatically carried forward to April list. Thus only fresh requests or
change requests are to be furnished under the April list.
12.2 Such
cases shall be forwarded by the respective Controllers alongwith their
recommendation. Where a particular case is not recommended, the reasons for the
same should be invariably indicated, failing which these remarks can be
ignored.
While considering repatriation cases/requests from
volunteers, consideration shall be given to factors such as, distance from the
station of choice, stay away period from the choice station, whether served
before, home town, age, gender, physical disability etc.
12.3 Where
inter-command transfers of the staff are effected on station seniority basis,
effort will be made to post them within the same region, subject to
availability of vacancies.
12.4 In
the case of static offices, batches of staff shall be posted out at convenient
intervals, to offices within the station or outstation, depending on
administrative requirements, so as to also provide a wider exposure to the
staff. Instances of stay in the same office beyond 10 years ought to be
gradually minimized.
12.5 Effort
shall be made to give consideration to the experience profile of the staff
while deciding their office of posting. This however will be subject to
availability of vacancies.
12.6 Staff
with a continuous tenure of more than 5 years under one command can request for
change through the half yearly exercise. The same shall be considered, whether
at the same station of outside, depending on administrative feasibility.
Centrally controlled stations
13.1 Transfers
to the northern region presently being controlled by HQs office and regulated ,
shall be governed separately as per orders issued from time to time.
13.2 Transfers
to Port Blair and Bhutan shall continue to be effected by the HQs office
through a separate Panel.
13.3 Postings
in and out of Kerala shall also continue to be centrally controlled.
13.4 Transfers
from and to all other stations/offices shall be effected by
PCA(Fys)/PCsDA/Controllers within their jurisdiction as per their
administrative requirements.
14. The
above indicative guidelines are meant to guide the exercise of transfer of
staff to the extent administratively feasible. These guidelines are not
intended to create any entitlement of any kind.
******************
ANNEXURE-I
LIST OF HARD STATIONS
Sl.
|
Station
|
Orgn.
|
Tenure(Yrs)
|
Remarks
|
1
|
Along (AP)
|
BR
|
3
|
|
2
|
Aruvankadu
|
FYS
|
3
|
|
3
|
Bharderwah (J&K)
|
NC
|
2
|
|
4
|
Bhuj
|
SC
|
2
|
|
5
|
Chanda (Chandrapura)
|
FYS
|
3
|
|
6
|
Camp-bell Bay (A & N islands)
|
IDS
|
1
|
May remove
|
7
|
Chabua
|
GHTY
|
3
|
|
8
|
Dinjan
|
GHTY
|
2
|
|
9
|
Dharangadhara
|
SC
|
2
|
|
10
|
Khepong
|
PATNA
|
2
|
May remove
|
11
|
Khonsa (AP)
|
BR
|
3
|
|
12
|
Leh
|
NC/BR/PD
|
2
|
|
13
|
NAL (Bikaner)
|
AF/SWC
|
2
|
|
14
|
Port Blair
|
BR/IDS
|
2
|
|
15
|
Seling
|
BR
|
3
|
|
16
|
Srinagar
|
BR/PD/NC
|
2
|
|
17
|
Surankot
|
NC
|
2
|
|
18
|
Tezu (AP)
|
BR
|
3
|
|
19
|
Tengavalley
|
BR/GTHY
|
3
|
|
20
|
Varangaon
|
FYS
|
3
|
|
21
|
Zakhma (Nagaland)
|
GHTY
|
2
|
|
22
|
Poonch
|
NC
|
2
|
|
23
|
Partapur
|
NC
|
2
|
|
24
|
Kargil
|
NC/BR
|
2
|
|
25
|
Sopore
|
NC
|
2
|
|
26
|
Baramullah
|
NC
|
2
|
|
27
|
Kupwara
|
NC
|
2
|
|
28
|
Jagdalpur
|
R&D
|
2
|
|
LIST OF TENURE STATIONS
|
|
Station
|
Orgn.
|
|
|
|
|
AF
|
3
|
|
|
|
SC
|
3
|
|
|
|
CC
|
3
|
|
|
|
AF/BL
|
2/3
|
|
|
|
PATNA
|
3
|
|
|
|
PATNA/AF
|
3
|
|
|
|
GHTY
|
3
|
|
|
|
FYS
|
2
|
|
|
|
PATNA
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
CC
|
2
|
|
|
|
AF
|
3
|
|
|
|
AF
|
3
|
|
|
|
FYS
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
JBP/FYS
|
3
|
|
|
|
AF/BR
|
3
|
|
|
|
AF
|
2
|
|
|
|
AF/SC
|
3
|
|
|
|
SC/BR
|
3
|
|
|
|
BANGALORE
|
2
|
|
|
|
AF/PATNA
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
ARMY
|
2
|
|
|
|
GHTY
|
3
|
|
|
|
FYS
|
3
|
|
|
|
SC
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
GHTY
|
2
|
|
|
|
JBP
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
ARMY
|
2
|
|
|
|
BR/PD/NC
|
2
|
|
|
|
GHTY
|
2
|
|
|
|
SWC
|
2
|
|
|
|
SWC
|
3
|
|
|
|
WC
|
3
|
|
|
|
AF
|
2
|
|
|
|
JBP
|
3
|
|
|
|
PATNA
|
3
|
|
|
|
CHENNAI
|
3
|
|
|
|
SC
|
2
|
|
|
|
SWC
|
3
|
