ALL INDIA
DEFENCE ACCOUNTS EMPLOYEES’ ASSOCIATION(HQ) KOLKATA
Established
in 1925
10A. S. K. Bose Road, Kolkata-700001
Ph. No. Off-(033)22624179; Mob.
9433600798/9163589377 Fax No.(033)22480991
e-mail : aidaeakol@gmail.com
Ref.
No.DA/HQ/CONF-59th/13 Date: 09.11.2012
NOTICE
As per Rule
13(b) (ix) of Constitution of the Association
, a notice is hereby given that the 59th National Conference of All India Defence
Accounts Employees’ Association (HQ) Kolkata [in short AIDAEA(HQ) Kolkata] will
be held at the premises of Ordnance Factory Ambajhari, Nagpur, Maharashtra from
17th to 18th
January, 2013 to transact the following business :-
Agenda
Items
1. Confirmation
of the proceedings of the 58th National Conference held at Moulali Yuba Kendra,
Kolkata, Directorate of Youth Services, W. B. from 9th to 10th
December, 2010.
2. Secretary
General’s Report on the functioning of the Association – discussion and
acceptance thereof.
3. Submission
of audited Accounts along with Auditor’s Report for the year 2010-‘11 and
2011-’12 and the estimated budget for 2013 – ‘15 :– consideration and approval
thereof.
4. Proposed
amendment to the Constitution of AIDAEA(HQ) Kolkata, if any,
which may be discussed and accepted but not come into force without
prior approval of Govt. of India under CCS(RSA) Rules, 1993 in terms of DOPT
letter No. 2/5/94-JCM dated 27.07.1994
and Govt. of India, Min. of Defence letter No.14(19)/94 D(JCM) dated 29.09.1997
under rule 13(b)(iv) of the Constitution of AIDAEA(HQ) Kolkata –Acceptance
thereof.
5. Resolution
on common problems related to all Central Govt. Employees – review and adoption
of resolution thereon.
6. Departmental
problems – Review and adoption of Resolution thereon.
7. Organizational
situation – Review, discussion and our task thereof.
8. Discussion
and decision on any matter in furtherance of the aims and objects of AIDAEA(HQ)
Kolkata that the Conference may think fit and proper.
9. Election
of 33members Executive Committee as per rule 9(a) of the Constitution of
AIDAEA(HQ) Kolkata as amended last.
10. Election
of the Auditor as per rule 9(b) of the Constitution of AIDAEA(HQ) Kolkata.
11. Any other item that may be brought up under
permission of the Chair.
Sd/
( G. P. DUTTA )
SECRETARY GENERAL
Copy for
information to :-
1.
The Controller General of Defence
Accounts, Ulan Batar Road, Palam, Delhi Cantt. – 110010 [through
PCA(Fys)Kolkata – in duplicate] with a request to send OBSERVER to witness the
proceedings of the 59th National Conference.
2.
All PCA(Fys)/PCsDA/CsDA/CsFA(Fys)
3.
All General Secretaries, Affiliated
branches of AIDAEA(HQ) Kolkata.
4.
All Office Bearers and Members of the
present Executive Committee of AIDAEA(HQ) Kolkata
5.
All General Secretaries, DAD
Co-ordination Committees
6.
The Convenor, Reception committee of 59th National Conference
7.
Notice Board, AIDAEA(HQ) Kolkata
Sd/-
( G. P. DUTTA )
SECRETARY GENERAL
Instruction to the Affiliated Branch Units/Delegates
1.
Details of Venue, Delegate fees etc. and
other particulars would be intimated by the Convenor, Reception committee of 59th National Conference of AIDAEA(HQ)N Kolkata.
2.
Clearance of all dues (levy) is a
pre-condition for participation as a delegate.
3.
All affiliated units are directed to
complete Biennial General meeting, if due.
4.
No. of delegates will be strictly
assessed on the basis of paid up membership strength of each affiliated unit
vide Rule 13(b)(iv) of Constitution of AIDAEA(HQ) Kolkata (“……Two Delegates for
each two hundred or less paid up members and one delegate for further each one
hundred paid up members….”)
Sd/-
(
G. P. DUTTA )
SECRETARY GENERAL
Extracts
of relevant Rules of the Constitution of AIDAEA(HQ) Kolkata are reproduced
below for guidance:
Sub Rule (a)(i) & (ii) of Rule 9 : Executive
Committee – The Executive Committee of the Association, hereinafter called “The
Committee”, consisting of 33 (thirty three) members as detailed below shall be
elected by the Delegates in the Conference/Annual General Meeting by raising
hands or by secret ballot as decided by the Delegates :-
President
– (One)
Vice-President
– (Five)
Secretary
General – (One)
Additional
Secretary General – (One)
Assistant
Secretary General – I (One)
Assistant
Secretary General – II (One)
Assistant
Secretary General – III (South & Central Zone)
Assistant
Secretary General – IV (North & Eastern Zone)
Assistant
Secretary General – V (Delhi & New Delhi)
Office
Secretary – (One)
Finance
Secretary – (One)
Zonal
Secretary (South) – (Andhra, Karnataka, Tamilnadu and Kerala )
Zonal
Secretary (North) – (U.P., Delhi, East Punjab, J & K Hills, Himachal
Pradesh)
Zonal
Secretary (Central) – (M.P. Only)
Zonal
Secretary (West) – (Maharashtra, Gujrat and Rajasthan)
Zonal
Secretary (East) – (Bihar,Orissa, West Bengal, Assam, Tripura, Manipur,
Meghalaya, etc.)
Members
– (Thirteen)
Sub Rule (a)(ii) of Rule 9 : The
names of the Thirty three candidates seeking election to the Executive
Committee including all the posts of the office-bearers and the members shall
be proposed and seconded by some of the delegates present in the
Conference/Annual General Meeting in the form of panel(s) only and one vote for
one panel will be recorded by each delegate. If any candidate seeking election
is absent in the Conference/Annual General Meeting, his written consent will be
obtained by the Delegate while proposing his name.
Sub Rule (b) of Rule 9 : An
Auditor shall be elected by the Delegates in the Conference/Annual General
Meeting.
Sub Rule (b)(ix) of Rule 13 : Forty
five days’ notice shall be necessary for the Conference/Annual General Meeting.
Sub Rule (b)(iv) of Rule 13 : Any
amendment to the draft resolutions, to the draft amendments to the constitution
of the Association if there by any will have to be submitted by the delegates
to the Secretary General before the Conference/Annual General Meeting takes up
the respective items of agenda. However, no amendment to the rules of the
Constitution can be carried out or made effective without the approval of the
govt. (as amended vide Govt. of India DOP&T’s No.2/5/9-JCA dt. 27/07/1994.)
Sub Rule (b)(ii) of Rule 13 : Copies
of the draft resolution that any member may like to move in the
conference/Annual General Meeting and the proposed names of the candidates for
election to the Executive Committee and for election of the Office-bearer and
the Auditor shall have to be submitted to the Secretary General at least 15
days (i.e. latest by 2nd January, 2013) before
the Conference/Annual General Meeting.
Sub Rule (b)(vi) of Rule 13 : The number of Delegates to be sent to the
Conference/Annual General Meeting by Branch Associations shall be :-
Two delegates for each two
hundred or less paid up members and one Delegate for further each one hundred
paid up members.
The Committee reserves the
right to reduce or refuse the aforesaid number in case any Branch Association
if less or no subscriptions paid by it during the financial year preceding the
Conference/Annual Meeting.
The direct members of the
association may attend the delegate Session of the conference/Annual General
Meeting as Delegates without the right to vote. All the Central Executive
Committee Office bearers/Members shall be the Ex-Officio Delegates to the
Conference /Annual General Meeting.
Sd/
(
G. P. DUTTA )
SECRETARY GENERAL
** Corrigendum
of the 59th National Conference Notice served under DA/HQ/CONF-59th/13
dated 09.11.2012 and sent by post are box marked.
